COUNCIL MINUTES OF MEETING-AUGUST10, 2010
COUNCILO MINUTECOUCCCCCC
Attendees: Mike Balazovic, Elizabeth Benson, Pat Callaghan, Debbie Chapoton, Rev Jeff Dinner, Dan Duncan, Lisa King, Terry Kuhl, Dick Rosner
Absentee: Steve Hatt
Guest: Sue Kuhl
Dan called the meeting to order at 6:03 pm. Rev Jeff opened the meeting with a prayer.
The minutes from the 7/21/10 Council meeting was reviewed.
Motion by Terry, seconded by Dick to accept the minutes as written. Passed without dissention.
The balance sheet and the transactions ledger prepared by the Treasurer, Elizabeth, were reviewed by the Council. Other specific reports were unavailable due to difficulties inputting the correct data for the 2010-11 Budget into the finance program.
Dick asked about the status of obtaining new, improved bookkeeping software, which had been under consideration since 2/2010.
Dan indicates the QuickBooks program we have been using is the software used for Accounting. Kevin Schworm’s software program is used for individual’s offerings and bookkeeping and end-of-year tax reports to mail out to members. The problem lays in the fact that the two do not communicate. Paul Blome assigned to investigate something more user friendly.
Monthly disbursements totaled $5,390.73, with excess of $1,383.72 noted for the month.
Motion made by Terry, seconded by Pat to accept financial reports presented. Passed without dissention.
Pastor’s Report/Rev Jeff: Dan requests Rev Jeff review the noted from the 7/19 “Dreams” seminar.
Rev Jeff summarizes the need to develop membership requirements, both for becoming and continuing as member of TCC.
Will result in addendum to TCC ByLaws.
Mentions the passing of members Avis Morgan and Bev Matus. Activates the phone fan-out for Bev.
States ability to rearrange his schedule due to his recent retirement from Nordman’s Funeral Home.
Notes that he and Elizabeth have a mechanism in place to keep track of special donations received, so that “Thank Yous” are sent in a timely fashion.
Will be distributing info to area media re: The Living Truth 2’s planned performance on Saturday, 9/4 @ 7 pm at TCC. Bob Zimmerman organizing the Ice Cream Social afterwards.
Finance & Stewardship/Dan: Numbers are staying “in the black”.
Personnel/Dick: Annual Evaluation and Contract with Rev Jeff will be done tonight after meeting.
Memorials/Dick: Couple new ones received, at Avis’ funeral.
Bargains & Blessings/Sue: Continue having staffing issues. Couple of people have had to work by themselves.
Meeting with Sharon Ridley this week to turn over contact info for the volunteers, so she may begin scheduling the next quarter.
Missions/Pat: Has made some bill payments. Need to meet with Sue Petri to discuss previous management. Provides committee members names. (see below)
Religious Ed/Lisa: Found that having VBS in August not as well-attended as June. May even consider an evening VBS next June. Wants to get a couple lighter weight tables for serving and teaching, as wood/steel ones too heavy for gals to move about. Wants “Dream” of utilizing the Green Space for children’s activities made reality. Need to get rid of the poison ivDan suggests utilizing money donates by Missions each month last year for Youth Night activities utilized for her to buy the tables.
Property/Mike: Received quotes from companies Pitch Black and MASS to seal the parking lot. Need to clarify services include (restriping, crack patching, etc.) Quotes range from $1,200-1,600.
Dan: Discussion on whether striping lot is necessary. Rev Jeff: Striping machine/paint would not be overly expensive.
Motion by Lisa, seconded by Dick to allow Mike to hire asphalt sealing company to reseal the parking lot for up to $1,600. Passed without dissention.
(8/19 MASS is hired to complete job for $1,200.)
Rev Jeff: Discussion re: status of installing garbage disposer for kitchen sink. Sheryl: Werners came 8/6 for photos and inspection of donated 1/3 hp disposer.Wasn’t aware if M&M had been in to evaluate. Steve Hatt handling.
Pat: Brian Callaghan had been able to powerwash some, but not the higher sections of the siding. Need to look into a licensed washer. Rev Jeff: If company found uses a cherry picker, he’d have a look at the bell. Lindemann roofing has been too busy to come out, as yet.
Sheryl: Don’t forget about the gutters falling off…
Dan: Get estimates to turn old nursery into posh conference room for 14 people.
Worship & Fellowship/Debbie: Names her committee members. (See below)
8/15 Vesper Cruise
9/4 The Living Truth 2 w/Ice Cream Social October= Wiener roast
Committee Member Lists:
Finance & Stewardship: Dan Duncan, Caren Zimmerman, Elizabeth Benson, Rev Jeff, Steve Hatt, Ed Shaw
Memorials: Dick Rosner, Marilyn Rosner, Sue Kuhl, Maxine Walter (Advisor)
Personnel: Dick Rosner, Sue Kuhl, Pat Monette
Nominations: Terry Kuhl, Debbie Chapoton, Brian Callaghan, Bob Zimmerman
Relig Ed: Lisa King, Emily King, Issa Chamberlin, Nancy Love, Bobbi Balazovic
Missions: Pat Callaghan, Sue Kuhl, Marilyn Rosner, Ruth Wolf
Property: Mike Balazovic, Larry Balazovic, Steve Hatt, Dick Rosner, Terry Kuhl, Paul Chapoton
By Laws: Steve Hatt
Bargains & Blessings: Sharon Ridley
New Business:
Sheryl: Presented William’s Office Supply estimate for new copier = $1,995. No official vote, but approval given to make purchase. Directed to ask about getting a couple of toner cartridges included.
(8/12 Sheryl spoke to Ron Williams who was willing to include one extra toner cartridge, lasts 5x longer than current machine and connection to computer. Will deliver within 2 weeks.) (8/15 Sheryl was told that Paul Blome will be negotiating better price.) (8/19 Rev Jeff aware that Paul Blome able to negotiate for different machine for <$1,000.)
Sheryl: Printer also has been misbehaving. No color since 1/2010. For last month, inconsistent ability to print on first request by computer user. Again, no official vote, but approval to purchase an all-in-one, secretary (8/12 purchase made. Printer installed.)
Sheryl: Questions Council’s desire to update phone fan out. Directed to keep same order, update numbers.
Sheryl: Mentions her recent update of membership lists. Request of Dawn Dunn to remove them from Full Membership, r/t living in Seattle. Included names of children of members that attend regularly as “preparatory”. Also applied category of “military,” with regard to activity level.
Debbie: Requests clipboards not be passed during worship service, as too distracting. Utilize an easel for potluck sign-ups. Rev Jeff: Utilize ushers to handle special sign-ups.
Council enters closed session for review of Rev Jeff’s evaluation @ 1930.
TCC 3rd Quarter Meeting: April 25th, 2010 (33 members in attendance)
Dan Duncan, Council Chair, called the meeting to order @ 11:50 am, reminding those in attendance that though we have differences of opinion,
we are all working together towards a common goal.
Minutes from the 2nd Quarter Meeting of January 24, 2010 were reviewed.
Motion by Sue Petri, seconded by Dorienne Rocheleau to accept the minutes as written. Carried unanimously.
Pastor’s Report/Rev Jeff Dinner: Now entering his 4th Quarter at TCC. Announced plans to hold a series of meetings to answer questions
pertaining to “Who is TCC?” “Who do we want to be?” “How to create the plan of getting from here to there.” The Council and I wish to hear
your dreams and desires for the future of TCC?
Personnel/Dan Duncan: Rev Jeff passed his quarterly evaluation.
Announced Nancy Love’s recent appointment to be the Assistant Music Director.
Originally were intending to wait until the next year, though, in light of her already having been performing the role, was approved by
Council to approve position effective 4/18/10.
Memorials & Honorariums/Sue Petri: Nothing to report this quarter.
Bargains & Blessings/Sue Petri: Opened Thursdays through Saturdays from 12-4 pm.
Volunteers scheduled through May with some vacancies. Plans to switch from winter to summer merchandise in May.
Warned workers to be careful about accepting money orders, as one was remitted without being signed by the person using it, which made it
invalid.
Missions/Sue Petri: Have needed to reduce amount of donations by 55% [from $1,000 to $450] related to less income from Bargains &
Blessings (though store is still covering its own costs), reduced tithing, as well as a one-time $500 donation to Haiti relief. Current
balance to date $306. Scholarship will be funded to $1,000. Application period from 5/1-5/31/10. Awarded on July 11th at the Annual
Meeting.
Religious Education/Lisa King: Vacation Bible School will be held in August. Decorations will be shared with another area church. Will be
looking into reusable scenery walls.
Nursery in process of being moved into the choir room. A door will be placed in the north closet to access the former Pastor’s Study, which
will serve as the classroom.
May 18th is the next Youth Night @ 6 pm. Would appreciate additional adult volunteers as 12-20 children usually attend.
Considering a trip to Jellystone Campground for swimming and a scavenger hunt in June, which will cost $7/child (which is approximately what
is spent now). Connecting God with nature.
Brown Bag Bible Bunch met on April 19th. Will resume meeting regularly the 1st and 3rd Mondays of the month @ 11 am.
Property/Dan Duncan: Not sure when the work on the stained glass window will begin, should be soon.
Worship & Fellowship/Dorienne:
Sun, May 9th: Mother’s Day, Music by the Rowlands & Cake
Tues, May 11th: Game Night with Ice Cream Social
Sun, Jun 20th: Father’s Day Pie
Sun, Jul 18th : Annual Picnic at the Pavilion
Sat, Sept 4th: The Living Truth 2
Finance & Stewardship/Dan Duncan:
Council approved a line item budget addition to cover the new Asst Music Director position. Will cost $440 for period of 4/18-6/30/10.
Financial reports prepared by Elizabeth Benson were reviewed. Noted areas that were over-budget ($4,177.21) included the down-payment on
the stained glass window repair; Pastor’s salary, as budget wasn’t based on a permanent position and the FICA on that position; property
insurance rate; Christmas bonuses given to employees; neither the special Christmas offering ($1,060), nor the Easter offering ($1,390) were
kept by the church.
Motion by Lynn Balazovic, seconded by Barb Shaw to accept the financial Reports as written. Passed unanimously.
Meeting adjourned @ 1:05 pm.
Annual Meeting:
Sunday, July 11th at 11:45 am.
Will be approving 2010-2011 Budget and electing 3 new Council Members to fill vacancies made by
Art Mills, Sue Petri and Dorienne Rocheleau. (NO POTLUCK)
Steve: Finance & Stewardship needs to create an Investment Policy.
New Business:
Rev Jeff: There will be an offering taken during Christmas Eve service.
All money collected will be distributed as follows, unless donor
specifies differently:
10% Missions
30% Eat for Heat
60% Village Pharmacy
Motion to accept Christmas Eve offering distribution by Lisa, seconded
by Steve and passed unanimously.
Dorienne: Concerns voiced re: absence of Apostle’s Creed during Advent.
Rev Jeff: It will not be as present in future services, as infusing
worship with new elements.
Lisa: Wanted to publicly thank Rev Jeff for making a connection with
her grandma, Beth King during his home visit/phone contact, as well as
with her family during the funeral service.
Also honors Marcia’s contribution.
Adjourned @ 7:00 PM
Next Council Meeting: Wednesday, January 20, 2010 @ 6 PM
Wednesday, February 17, 2010 @ 6 PM
2nd Quarter Meeting and Potluck: Sunday, January 24, 2010 @ 11:45 AM
Attendees: Mike Balazovic, Elizabeth Benson, Pat Callaghan, Debbie Chapoton, Rev Jeff Dinner, Dan Duncan, Lisa King, Terry Kuhl, Dick Rosner Absentee: Steve Hatt Guest: Sue Kuhl
Dan called the meeting to order at 6:03 pm. Rev Jeff opened the meeting with a prayer.
The minutes from the 7/21/10 Council meeting was reviewed. Motion by Terry, seconded by Dick to accept the minutes as written. Passed without dissention.
The balance sheet and the transactions ledger prepared by the Treasurer, Elizabeth, were reviewed by the Council. Other specific reports were unavailable due to difficulties inputting the correct data for the 2010-11 Budget into the finance program. Dick asked about the status of obtaining new, improved bookkeeping software, which had been under consideration since 2/2010.
Dan indicates the QuickBooks program we have been using is the software used for Accounting. Kevin Schworm’s software program is used for individual’s offerings and
Bargains& Blessings bookkeeping and end-of-year tax reports to mail out to members. The problem lays in the fact that the two do not communicate. Paul Blome assigned to investigate something more user friendly.
Monthly disbursements totaled $5,390.73, with excess of $1,383.72 noted for the month. Motion made by Terry, seconded by Pat to accept financial reports presented. Passed without dissention.
Pastor’s Report/Rev Jeff: Dan requests Rev Jeff review the noted from the 7/19 “Dreams” seminar.
Rev Jeff summarizes the need to develop membership requirements, both for becoming and continuing as member of TCC. Will result in addendum to TCC ByLaws.
Mentions the passing of members Avis Morgan and Bev Matus. Activates the phone fan-out for Bev.
States ability to rearrange his schedule due to his recent retirement from Nordman’s Funeral Home.
Notes that he and Elizabeth have a mechanism in place to keep track of special donations received, so that “Thank Yous” are sent in a timely fashion.
Will be distributing info to area media re: The Living Truth 2’s planned performance on Saturday, 9/4 @ 7 pm at TCC. Bob Zimmerman organizing the Ice Cream Social afterwards.
Finance & Stewardship/Dan: Numbers are staying “in the black”.
Personnel/Dick: Annual Evaluation and Contract with Rev Jeff will be done tonight after meeting.
Memorials/Dick: Couple new ones received, r/t Avis’ funeral.
Bargains & Blessings/Sue: Continue having staffing issues. Couple of people have had to work by themselves.
Meeting with Sharon Ridley this week to turn over contact info for the volunteers, so she may begin scheduling the next quarter.
Missions/Pat: Has made some bill payments. Need to meet with Sue Petri to discuss previous management. Provides committee members names. (see below)
Religious Ed/Lisa: Found that having VBS in August not as well-attended as June. May even consider an evening VBS next June. Wants to get a couple lighter weight tables for serving and teaching, as wood/steel ones too heavy for gals to move about. Wants “Dream” of utilizing the Green Space for children’s activities made reality. Need to get rid of the poison ivy.
Dan suggests utilizing money donates by Missions each month last year for Youth Night activities utilized for her to buy the tables.
Property/Mike: Received quotes from companies Pitch Black and MASS to seal the parking lot. Need to clarify services include (restriping, crack patching, etc.) Quotes range from $1,200-1,600.
Dan: Discussion on whether striping lot is necessary. Rev Jeff: Striping machine/paint would not be overly expensive.
Motion by Lisa, seconded by Dick to allow Mike to hire asphalt sealing company to reseal the parking lot for up to $1,600. Passed without dissention.
(8/19 MASS is hired to complete job for $1,200.)
Rev Jeff: Discussion re: status of installing garbage disposer for kitchen sink. Sheryl: Werners came 8/6 for photos and inspection of donated 1/3 hp disposer. Wasn’t aware if M&M had been in to evaluate. Steve Hatt handling.
Pat: Brian Callaghan had been able to powerwash some, but not the higher sections of the siding. Need to look into a licensed washer. Rev Jeff: If company found uses a cherry picker, he’d have a look at the bell. Lindemann roofing has been too busy to come out, as yet.
Sheryl: Don’t forget about the gutters falling off…
Dan: Get estimates to turn old nursery into posh conference room for 14 people.
Worship & Fellowship/Debbie: Names her committee members. (See below)
8/15 Vesper Cruise 9/4 The Living Truth 2 w/Ice Cream Social October= Wiener roast
Committee Member Lists:
Finance & Stewardship: Dan Duncan, Caren Zimmerman, Elizabeth Benson, Rev Jeff, Steve Hatt, Ed Shaw
Memorials: Dick Rosner, Marilyn Rosner, Sue Kuhl, Maxine Walter (Advisor)
Personnel: Dick Rosner, Sue Kuhl, Pat Monette
Nominations: Terry Kuhl, Debbie Chapoton, Brian Callaghan, Bob Zimmerman
Relig Ed: Lisa King, Emily King, Issa Chamberlin, Nancy Love, Bobbi Balazovic
Missions: Pat Callaghan, Sue Kuhl, Marilyn Rosner, Ruth Wolf
Property: Mike Balazovic, Larry Balazovic, Steve Hatt, Dick Rosner, Terry Kuhl, Paul Chapoton
By Laws: Steve Hatt
Bargains & Blessings: Sharon Ridley
New Business:
Sheryl: Presented William’s Office Supply estimate for new copier = $1,995. No official vote, but approval given to make purchase. Directed to ask about getting a couple of toner cartridges included.
(8/12 Sheryl spoke to Ron Williams who was willing to include one extra toner cartridge, lasts 5x longer than current machine and connection to computer. Will deliver within 2 weeks.) (8/15 Sheryl was told that Paul Blome will be negotiating better price.) (8/19 Rev Jeff aware that Paul Blome able to negotiate for different machine for <$1,000.)
Sheryl: Printer also has been misbehaving. No color since 1/2010. For last month, inconsistent ability to print on first request by computer user. Again, no official vote, but approval to purchase an all-in-one, secretary choice.
(8/12 purchase made. Printer installed.)
Sheryl: Questions Council’s desire to update phone fan out. Directed to keep same order, update numbers.
Sheryl: Mentions her recent update of membership lists. Request of Dawn Dunn to remove them from Full Membership, r/t living in Seattle. Included names of children of members that attend regularly as “preparatory”. Also applied category of “military,” with regard to activity level.
Debbie: Requests clipboards not be passed during worship service, as too distracting. Utilize an easel for potluck sign-ups. Rev Jeff: Utilize ushers to handle special sign-ups.
Council enters closed session for review of Rev Jeff’s evaluation @ 1930.
